Glossary: Terms and Definitions

globaledit Support -


This glossary defines key concepts, tools, and terminology used in globaledit

 

Account

A globaledit account provides your team, department, or company with its own system to set-up users and upload / manage jobs. 

Account Group

The main parent account that can house multiple sub-accounts within it (ie: one company - multiple divisions/brands). 

Append Derivatives

The process of linking an asset version to another asset version based on matching file names. Can be used to link high-resolution versions (like PSD, TIF, or RAW) to its JPG version. 

Approval Gallery 

A collection of images enabling a user easily to kill ("reject") or approve based on contractually-defined terms.

Aspera

An easy-to-install web browser plug-in that powers high-speed uploads and downloads, compatible with most standard browsers.

Asset Tools

Various editors that are used to describe an image within the database and display its overall production history including upload and ratings information, notes, @mentions and markups made by users. This can be helpful for tracking an asset’s history.

  • Asset Notes: the overall summary of the production history of an asset, including the name and time stamp of who uploaded the asset, made a note, added a markup, or performed a rating.
  • Lightbox Comments: contains all notes made by users to whom the lightbox has been shared. Whereas the Asset Notes section consolidates feedback on an individual image, Lightbox Comments consolidate feedback on all images within the collection included in the lightbox as a whole.
  • Contact Sheets: Provides a fast way to create customized proof sheets from images in a lightbox. 
  • Markup Editor: allows you to add markups, comments and call-out text annotations to a previewable asset. You can e-mail a PDF of these markups for editing, retouching, and layout purpose.
  • Metadata Editor: displays all available metadata schemas (both industry-standard and custom) and any completed field information within each schema. This 'data about/within data' takes three main forms - technical, administrative, and creative and, as such, is often used to describe ownership, protect copyrights, promote licensing, improve workflow, describe content and manage assets. 
  • Derivatives: shows all files appended ("paper-clipped") to the assets in the selected collection or against each individual asset (when only one asset is selected). 
  • Asset Rights: allows the credentialed user to restrict download or viewing options for other users either immediately or at a future date

 

Asset Rights 

Controlled usage rights set by a Rights Manager which can be applied per asset, per job, per user, or against the whole account. Restrictions over the ability to view, download, or share images can be set based on these settings.

  • Asset Request:  An asset rights-enabled user is limited in their permissions and must request permission from the account administrator to gain increased access, such as the ability to download.

 

Assets

All customer data within your globaledit Library.  This can be photos, images, videos, documents, mechanicals, etc.  For a full list of file formats globaledit supports, see here.

Assignments 

The process of giving a user or user group access to a job or job subfolder within the Library. Users must be assigned to a job in order to access assets within it in a ’self-serve’ scenario. This is not to be confused with Lightbox sharing where users or non-users are sent specific assets with established permissions. 

Breadcrumb Trail 

This is the directory path that shows where a selected asset is located in your Library. It can be copied and pasted for your records or so as to share the location of that asset with others.

Bookmark

A placeholder feature that marks your current location in the library based on your chosen sort order. This can be very useful when editing multiple projects. 

Derivatives

Another format of an asset that can be linked (“paper-clipped”) to the source asset based on matching file names. Any derivative of an asset then becomes available for optional download or distribution when that asset is selected. For example, high-resolution versions like PSD, TIF, or RAW can be appended as derivatives to their JPG counterparts.

Job Collection 

The folder hierarchy contained in the panel on the left side of the screen through which you can navigate through all jobs that have been assigned to you.

Job Monitor 

Shows the status of a current upload into a job folder or can be used to view the history of uploads to that job or to stop a job processing. The job monitor an be found in the job panel's OPTION drop down menu, or from an individual job’s option drop down menu.

Library

This is the main viewing/operating panel within globaledit from which most day-to-day work is performed. From here you can view all assets, make selections and ratings, access all asset tools, share Lightboxes, upload and download, and archive.

Lightbox 

A collection of images created from the Library from any combination of jobs that allows you to collaboratively edit and share ratings with both both users and non-users. Any image ratings made in a lightbox are reflected in the Image Library and vice versa.

Markup Editor Tool 

An asset tool that allows you to annotate previewable assets using full color palette pen markups and call-out text. You can save and email these markups for editing, retouching, and layout purposes.

  • Text tool: allows you to makes notes pointing to a specific location on an image. You can make multiple layers and layer groups that can be toggled on and off and deleted as needed.
  • Pen tool: allows you to mark the image with different colors, like a grease pencil. You can make multiple layers and layer groups that can be toggled on and off and deleted as needed. 
  • Crop tool: allows you to add specific ratio and free form croppings.

 

Multi-Select 

Multiple assets can be selected within globaledit to modify ratings and metadata, send to lightboxes, or download in bulk. To select multiple assets, press the CTRL/Command key and click each asset that you wish to add to your group selection or press SHIFT+ click to select all assets within a sort order.  To select all assets within the current view, press CTRL/Command + A.

Ratings Tools 

Provide means of communicating user-defined feedback about an asset. They include Star, Select, Alt, Approve, Kill and Flags. Any ratings (or metadata) previously written to standard XMP fields within the header of an asset are read by globaledit.

  • Star Rating: Each team should clearly define what each star means as personal interpretations can vary. Assets that were uploaded with "+" in the beginning of the filename prefix will reflect one star for each "+".  Mark stars by clicking the star buttons or by pressing 0 - 5 on your keyboard.
  • Select: Usually indicates a primary selection. Mark select by clicking the Select button or by pressing S on your keyboard.
  • Alt: Usually an alternative or secondary selection. Mark alt by clicking the Alt button or by pressing A on your keyboard.
  • Approve: Usually a green-light for use. Assets may be approved through the library or through approval galleries. Mark approve by clicking the Approve button or by pressing Y on your keyboard
  • Kill:  Usually an indication that the asset is Asset is rejected by user. Assets may be killed through the library or through approval galleries. Mark kill by clicking the Kill button or by pressing X on your keyboard.
  • Flags: Flags are visible only to you. Mark flags by clicking the flag icon in the upper right hand corner of an asset thumbnail or by pressing F on your keyboard. 

 

Reports

A feature under the Manage tab which allows the user to generate data on upload, download, and archive history.  
  • Download History: This details the history of downloads within an account and can be filtered by a custom time frame. 
  • Ingested File History: This details the history of uploads into an Account and can be filtered by a custom time frame. 

 

Additional reports that can be generated include approval gallery reports, ratings reports, and system user reports.

Source Collection

An accessible repository containing files to be uploaded into globaledit. This can include your computer, network server, hard drive, registered storage point, etc. 

Uplink 

A globaledit Uplink is a simple upload portal to request files or jobs be uploaded from a client or 3rd party. Uplinks allows the uploader to deliver content into a specific job within your Library designated by you without providing access to that job to the uploader. 
 

User Interface

References the visual layout of globaledit. The design of globaledit is customizable and individual users can choose how they view the platform by adjusting various panels. 

User Groups

A collection of users in an account that can be collectively assigned to a job in one assignment. Instead of assigning each individual user to the job, a user group can be created the job assigned to the group as a whole. You can add and remove users from these groups at any time.

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