How to Control Levels of User Access

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METADATA – By selecting this, you are allowing the User to view image metadata

  • ALLOW EDITS – Allows the User to edit image metadata

LIGHTBOX – Allows Users to create, view and share custom collections of images called Lightboxes

DOWNLOAD (Assets and Lightboxes) – Allows Users to download available assets

CONTACT SHEETS and PRINT PDF – Allows Users to create and print PDF contact sheets directly from a Lightbox

MARKUP EDITOR – Allows User to use the Markup Editor tool



VIEW REPORTS – Reports include Download History, Download History by User, and Ingested File History

MANAGE ASSET RIGHTS – Allows Users to set the Asset Rights date field on the Admin side, as well as receive all image requests via email with the ability to approve or deny requests. *NOTE: Checking this box will UNCHECK the “Asset Rights Restricted User” box at the bottom.

MANAGE GALLERIES – Allows Users to create, send and manage Approval Galleries

MANAGE UPLINK – Allows Users to create and send Uplinks



CREATE JOB – Allows Users to create new top-level job folders

ADD TO JOB (create folders/upload/append) – Allows Users to create new sub-folders, upload files, and append derivatives

MOVE FOLDERS/ASSETS – Allows Users to move folders and assets around within a Job or folder.

DELETE JOBS/FOLDERS/ASSETS – Allows Users to delete jobs, folders, and assets

RENAME JOBS/FOLDERS/ASSETS – Allows Users to rename jobs, folders, and assets



ADMIN FUNCTIONS – Clicking this box will automatically check all boxes allowing a User to create, update and delete Users and Accounts. You can uncheck to customize. This gives Users access to the Admin side.

ASSIGN JOBS – Allows Users to Assign jobs to other users so that they can view a job.



ASSET RIGHTS RESTRICTED USER – Mandates that the User request permission for each high-res download (regardless of expiration date). *NOTE: Checking this box UNCHECKS the “Manage Asset Rights” box at the top.

LOGIN AS A USER – Here you can also check the “Generate login link” box which when checked and saved, will send an email to you with a link to log in as the selected User in an instance where an Admin might need to get into a specific account.

UNLOCK USER – If a User tries to log in with an incorrect password too many times, the User will be locked out for security reasons. To UNLOCK a User, click ADMIN > USERS > type in the name of the person that needs to be Unlocked, check the UNLOCK USER box on the User/profile page, click Save.

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