Workspaces and Folder Structures

Workspaces control access and permissions to different sections of your Library. While workspaces and folder structures are fully customizable, it’s helpful to start by determining how you currently organize your projects, who needs access, when they need access, and what they need to be able to do.

• Create a Workspace
• Create Folders within a Workspace
• Using globaledit Sync and Folder Structures

Create a Workspace

Click on the three dots next to Workspaces at the top of the left panel, then select New Workspace from the dropdown menu.

Once you've named your Workspace, you can add new or existing users who will need access to the Workspace right away, then select Create:

Your new workspace will appear in the left panel, and is only visible to Admins and users added.

Read more about Roles and Permissions here.

Create Folders within a Workspace

To create folder(s) Right-Click on a Workspace, then select New Folder from the dropdown menu.

To create a sub-folder, right-click on an existing folder, then Create Folder.

You can also drag and drop folders throughout your Library to reorganize them:

Using globaledit Sync and Folder Structures

Use globaledit Sync to upload assets in an existing folder structure on your device. With the addition of globaledit Sync, Digital Techs can automatically upload folders with subfolders to maintain capture folder structures on set, which may be separated by Day, Set, SKU, shot number, CaptureOne rating, or more.

An example for a simple folder structure for a 3 day, 5-shot photoshoot that has been ingested via Sync. A folder structure for a digital tech to create on the capture station would be separating the project out by Days first, and then Shot numbers, as we see reflected in our globaledit folder hierarchy. 

From here we have a couple choices based on our specific workflow. If we’re utilizing Collections and Project Assignments, maybe we don’t need separate folders for final selects or for retouching rounds, so we can leave it here and get working.

Some users prefer moving selects into their own folder so it’s easier to separate the content later.

In this case, right click on the parent folder you’d like the new folder to go under and select New Folder to create subfolders that you can drag and drop selects into.

Another common practice is separating assets by file type or step in the post production process, where whole shots are uploaded as JPGs, selects are made and then corresponding TIFFs are uploaded into a TIFF folder which retouchers then have access to download from.

In this case, it might make sense to have separate folders for each round of retouching, where TIFF is not retouched, Round 1 is the first round, and so on until the images are all finalized.

Utilizing this folder structure, team members know clearly where the assets they need are located and can navigate even the largest libraries quickly.

We're here for you!

If you have any additional questions, please don't hesitate to let us know! 

Email: support@globaledit.com
Phone: (888) 433-4801
Hours: Monday - Friday 9AM to 9PM Eastern Standard Time