Skip to main content

Share-Links: Share Assets With Anyone

Abigail Rappaport
  • Updated

 

What are Share-Links?

Share-Links are an easy way to share assets externally with no log in required for the recipient. Anyone who has access to the URL is able to view and download assets without restriction. Share-Link's assets are not affected by library changes unless an asset is deleted from the library itself, in which case that asset is no longer available in any Share-Links. This feature is intended as a delivery mechanism with ease of use for both the creator and recipient. If a more collaborative experience is needed, features such as Collections might be a better fit.

How to create a Share-Link

Users must have the appropriate permissions to create a Share-Link (see the To Enable section).

Simply right-click and select “Downloadable Share-Link” from the context menu from:

  • A folder, which includes all assets in the select folder

  • Selected Assets

  • Search, by selecting individual assets*

  • Collections, by selecting individual assets

  • Projects, by selecting individual assets

*limited to 5,000 assets

 

4f5db759-a02b-4124-831a-9661cf7f7492.png
Folder Context Menu

 

e6acf765-1043-4da1-a67b-f01d52192f40.png

Individual Assets Context Menu

 

In either methods, click the Create and Copy Link button at the bottom right of the window. The Share-Link URL will generate and copied to your clipboard. Please note that once this window is closed, there is no way to retrieve a Share-Link URL.

 

7f33599d-60c0-4742-aa75-65a52f20d3d2.png
Pre-creation of the Share-Link
 
 
72aeb106-9a91-4276-831d-79f42d30c31a.png
Share-Link Created

 

The recipient will immediately be able to view and download all assets within once the URL is shared.

76978980-f98b-4d8c-aec6-585c548591d0.png
Share-Link Recipient View

 

 

To Enable

Team and Enterprise plans: Please contact your Account Manager to enable Share-Links.

The ability to create Share-Links is controlled by the Account Role policy: 'Create Share links that can be accessed by anyone, including those outside of globaledit'. The Account Admin role has this enabled by default

    • Note: The Share-Links Account Level Policy will supersede any workspace level restrictions, therefore this policy should only be granted to users who also have permission to download and view assets without watermarks in Workspaces.

Starter Plans

Users with the Starter Admin role have Share-Links enabled

 

 

Share-Links Capabilities

Types of sharable assets

  • Original assets

  • Latest Asset Version

  • All assets currently supported as source assets (no attachments, markups, xmp, jpg previews)

Sharing locations

  • Folder

    • Folder option to share entire contents of folder

    • Will not add assets from sub folders

    • Selection of individual assets from current folder view

  • Collections

    • Selection of individual assets from current collection view

  • Projects

    • Selection of individual assets from current project view

  • Search

    • Selection of individual assets from current search view

    • Limited to 5,000 assets

Limits

5,000 assets per Share-Link

No download restrictions

Original assets / Latest Version only

Cannot revoke access
No metadata stamping*

Cannot add additional assets to an existing Share-Link

No watermarking capabilities

All Share-Links expire in 7 days

No sharing of markups

 Cannot reopen an expired Share-Link

No sharing of attachments

 Assets will not update with library changes*

*Exception: Metadata stamped on assets prior to original upload to globaledit will remain on assets downloaded from Share-Links

*Exception: If an asset in a Share-Link is deleted from the library it is also removed from the Share-Link

Related articles

Comments

0 comments

Please sign in to leave a comment.