Globaledit and Microsoft Teams Integration

The Microsoft Teams integration for Globaledit is available to accounts on Globaledit Enterprise or higher plans, and requires appropriate Microsoft Teams permissions.

• Set Up Requirements
• Integration Capabilities
• Integration Workflow
• Supported Workflows

• Best Practices

   

Set Up Requirements

• A valid Globaledit API key.
• Admin access or install permissions in the relevant Microsoft Teams organization & channels to add our API and, if needed, Microsoft components such as Planner, Workflow, or Approvals
• The help of your designated Account Manager and our white glove Solutions & Engineering team! With Globaledit + Microsoft Teams, You Can:

Integration Capabilities

• Automate shoot planning and folder creation.
• Get real-time visibility in Teams on uploads, comments, and approvals
• Keep versions, collections, and deliveries synced across Teams members & channels
• Tie asset events to Planner tasks and Teams Approvals for accountability.

Integration Workflow

This integration uses event triggers and actions to pass updates between Globaledit and Microsoft Teams.

Globaledit Trigger Events

• New Assets Uploaded
• Asset Metadata Updated
• Asset Ratings Updated
• Asset Versions Uploaded
• Asset Comment Added
• Folder Comment Added
• Users Invited to Collection
• Collection Updated
• Tags Added to Collection
• Tags Removed from Collection

Globaledit Action Events

• Create Folder
• Update Asset Name
• Update Metadata
• Update Rating

Microsoft Teams Trigger Events

• New Channel
• New Channel Mention
• New Chat Message
• New Chat
• New Team Member
• New Channel Message

Microsoft Teams Action Events

• Create Channel
• Create One-on-One Chat
• Create Chat and Send Message
• Edit Chat Message
• Create Private Channel
• Reply to Channel Message

Supported Workflows

The below are just a few of many examples we can custom build. Reach out to an Account Manager to learn more about customizing this integration to you and your team’s specific workflow needs.

Shoot Planning & Folder Creation

1. Upload a new shoot folder in Globaledit (e.g., "Holiday Product Shoot").
2. Teams sync posts: “New project folder created – Holiday Product Shoot.”
3. Planner auto-generates tasks like “Prepare wardrobe for Holiday product shoot” or “Finalize shot list.” Alternately, new Planner tasks can create folders ahead of shoots.

Asset Upload & Review

1. Photographer uploads ‘selects’ to Globaledit.
2. Teams channel - or designated team member - receives a notification that x amount of assets in “Holiday Product Shoot” are uploaded, with a link to the folder.

Markups & Feedback

1. Stylists or art directors add comments on assets via Globaledit’s asset or folder comments panel. An @ mention of a team member in Globaledit can automatically send a message to them in Teams
2. Teams mirrors comments in a thread—for instance: “Retouch needed on image #123 (stray hair).”

Asset Approvals & Ratings Notifications

1. Assets are marked as "Approved" and rated (e.g., 5-star + Approved).
2. Teams issues a notification: "Image IMG_045 is now fully approved." to a designated channel or team member

Version Uploads & Tracking

1. New versions of assets uploaded to Globaledit (ie retouched assets).
2. Teams indicates: “Version 2 of IMG_045 uploaded – please QC the retouched image.”

Collections & Campaign Channels

1. Approved assets grouped into a collection (e.g., "Holiday Bestsellers").
2. Teams posts: “New collection ‘Holiday Bestsellers’ is ready” with a link to the collection (noting Teams members will need to be added as Collection members in GE in order to view the link)*

Asset Delivery & Sign-Off

1. Final assets approved for delivery and Public Links created in Globaledit.
2. Teams channel receives confirmation: “Holiday shoot assets ready for delivery. Public link here.”

Best Practices

We're here for you!

If you have any additional questions, please don't hesitate to let us know! 

Email: support@globaledit.com
Phone: (888) 433-4801
Hours: Monday - Friday 9AM to 9PM Eastern Standard Time