Public Links are an easy way to share assets externally with no log in required for the recipient. Anyone who has access to the URL is able to view and download assets without restriction. Public Link's assets are not affected by library changes unless an asset is deleted from the library itself, in which case that asset is no longer available in any Public Links. This feature is intended as a delivery mechanism with ease of use for both the creator and recipient. If a more collaborative experience is needed, features such as Collections might be a better fit.
How to create a Public Link
- Select assets within a Workspace Folder or Collection, then hover over the assets, right click, hover over Share, and select Create Public Link:
Create Public Link Context Menu
- Enter a custom Public Link Title. By default the title mimics the Workspace folder (or Collection) or selected asset(s). Titles can be a maximum of 245 characters.
- Set an Expiration Date that will impact how long the Public Link remains live.
- You can choose to allow downloads of the assets by toggling-on this option
- You can choose to view asset versions by toggling-on this option.
- You can choose to apply a watermark to the assets by toggling-on this option.
- You can choose to password protect your Public Link by toggling-on this option and creating a password in the Create a Password field.
- Apply an Expiration Date by clicking on the 'Select' field, then selecting a date from the Calendar that appears.
- Click Create at the bottom of the window to generate the Public Link and automatically copy the URL to your clipboard.
The recipient will immediately be able to view all assets within once the URL is shared. Recipients do not require a globaledit user account library to access the Public Link:
Public Link Recipient View
When a recipient accesses a Public Link, the assets will become viewable. Based on permissions, the recipient may be able to view the assets without watermarks, view versions, and download the assets.
Public Link Recipient View
Managing Public Links
Public Links will remain live until the chosen expiration date has passed.
In order to Manage Public Links, navigate to the Admin page then click on Public Links.
Tip: This page becomes available to any user who retains an Account Level Role that includes the permission, "Manage Public Links."
Within the Public Links page, you are able to view, edit and remove any Public Links you have created. Public Links are organized based on the Account in which they were created within.
- To quickly view which permissions are associated with a Public Link, click on the red number under the Permissions column. A permissions page will appear allowing for quick adjustments to the permissions.
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To copy an existing Public Link to your clipboard, click the
button next to the link.
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You can edit a Public Link by clicking the Edit
icon on any active Public Link to change the title, permissions, and add or remove a password and extend the expiration date.
- Toggle-on the Allow Asset Downloads option for download capabilities. Toggle-off to remove them.
- Toggle-on the View Versions option for version capabilities. Toggle-off to remove them.
- Toggle-on the Apply Watermark option apply a watermark to the assets. Toggle-off to remove them.
- Toggle-on the Password Protect public link option and add a password of your choice. Toggle-off to remove the password.
- To delete a Public Link, click the Trash
icon of the Public Link you would like to remove. Deleted Public Links are no longer viewable and the link will show as no longer available.
To Enable
Team and Enterprise plans
The ability to create and manage Public Links is controlled by the Account Role policy: 'Create Public Links'. The Account Admin role has this enabled by default.
Public Links Capabilities
Types of sharable assets
Original assets
- Latest Asset Version
All assets currently supported as source assets (no attachments, markups, xmp, jpg previews)
Sharing locations
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Folder
Folder option to share entire contents of folder
Will not add assets from sub folders
Selection of individual assets from current folder view
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Collections and Search
Selection of individual assets
Limits
Individual Public Links are currently limited to 5,000 assets. Assets are not stamped with metadata, or updated with library changes with the exception of deleting assets contained in an active Public Link from your library.
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