• Overview
• Create New Collection
• Add Assets to an Existing Collection
• Accessing Collections
• Sharing Collections

Overview

Collections are like a playlist of assets. Group assets across your Library's Workspaces into a separate, single location for additional organization and collaboration. A Collection is private to the creator until it's shared with other users, who's permissions are controlled on each Collection shared. Adjustments and updates to assets within a Collection are recorded throughout your Library, preserving all workflow history wherever the assets are visible.

When to create a collection:

“I’d like specific users to only see and/or download assets I share with them”

“I want to send assets to my retouchers so they can use the Photoshop Plugin, and so I can quickly review new Versions they upload."

“I need to deliver final assets to my client for download and want to avoid them shifting through folders in our Workspace to find them."

“My team needs a single location to collaborate on the specific assets involved in our project.”

"I need to focus my (and others) attention on only 25 assets out of the hundreds uploaded to my Workspace."

Create New Collection

A Collection can be generated in various ways within the platform:

Via Workspace: 

Select asset(s) within a Workspace folder, Right-click over a selected asset, hover over Collections in the dropdown menu, then select Add To New:

You can also select the + Create Collection button at the top right of the Library once asset(s) are selected.

Via Collections:

On the left under the search bar, click on the Collections icon 

Select Add New then select, Collection

Within the modal that appears, Name your Collection, enter a Description (Optional), and add Collection Tags (Optional) then select Save at the bottom of the window.

Add Assets to an Existing Collection

Select assets, Right-Click, hover over Collections in the dropdown menu, then select Add To Existing:

Check the box next to the existing Collection you'd like to add assets to, then select Add:

You can target an existing collection within the window above by selecting the Star icon. This will place the targeted collection into the dropdown menu as a shortcut to adding assets going forward:

Accessing Collections

A notification will appear at the bottom left of your window once assets have been added to a new or existing collection. You can quickly navigate to the Collection by selecting the link in the notification:

You can also select the Collections tab above the left panel to access your collections anytime:

Sharing a Collection

At the top of the page, click the Library tab. On the left under the search bar, click on the Collections icon 

In the left side Collections panel, hover your cursor over a Collection, then click the More Options icon to the right of that Collection, then hover of Share > click Invite to Collection

Or when viewing All Active Collections, right-click a Collection, then click Share.

Tip: When viewing the All Active Collections, by selecting multiple Collections before you selecting Share, you will invite the user(s) to each Collection.

Once the Collection modal appears, begin by typing the user's email address within the Invite List text field

Add an optional note, and set an Expiration Date

Select Policies (General, Download, and Ratings) that will allow the recipient(s) to perform actions on assets within the Collection.

Click Next to advance to the next page.

Confirm your invitation by clicking Invite or click Make Changes to return to the previous page.

We're here for you!

If you have any additional questions, please don't hesitate to let us know! 

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